Microsoft Word Keyboard Shortcut Keys You Must Know in 2026 are essential for students, bloggers, office professionals, teachers, and content creators who want to work faster and smarter. If you want to save time, improve productivity, and use Microsoft Word like a professional, then learning Microsoft Word Keyboard Shortcut Keys You Must Know in 2026 is a must.
In this detailed guide, you will learn all Microsoft Word keyboard shortcut keys from beginner to advanced level, explained step by step, with clear sections where you can add images for better SEO and Google ranking.
What Is Microsoft Word? (Easy & Clear Explanation)
Microsoft Word is a word processing software used to create, edit, format, and print documents on a computer. It is developed by Microsoft and is one of the most popular document-editing tools in the world. With Microsoft Word, you can easily write letters, resumes, reports, assignments, books, invoices, and official documents—all in a professional format.
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Why Is Microsoft Word Used?
Microsoft Word makes writing and editing documents simple, fast, and professional. You can:
- Type and edit text
- Change font style, size, and color
- Add images, tables, charts, and shapes
- Check spelling and grammar
- Save, print, or share documents easily
Key Features of Microsoft Word
- Text Formatting: Bold, Italic, Underline, alignment, spacing
- Templates: Ready-made designs for resumes, letters, reports
- Spell & Grammar Check: Automatic error detection
- Tables & Images: Insert tables, pictures, charts, and icons
- Keyboard Shortcuts: Work faster using shortcut keys
- Cloud Saving: Save documents online with OneDrive
Where Is Microsoft Word Commonly Used?
Microsoft Word is widely used by:
- Students (assignments, projects)
- Office workers (reports, letters)
- Teachers (notes, exams)
- Bloggers & writers (articles, ebooks)
- Businesses (invoices, proposals)
Is Microsoft Word Easy for Beginners?
Microsoft Word is beginner-friendly. Anyone with basic computer knowledge can start using it. Advanced users can also perform professional-level tasks using styles, references, and shortcuts.
- Microsoft Word shortcut keys
- MS Word keyboard shortcuts
- Word shortcut keys list
- Microsoft Word tips and tricks
- MS Word shortcuts for beginners
- Advanced Microsoft Word shortcut keys
What Are Microsoft Word Keyboard Shortcut Keys?
Microsoft Word keyboard shortcut keys are special key combinations that allow you to perform tasks quickly without using a mouse. These shortcuts help you work faster, reduce effort, and increase accuracy while using Microsoft Word. Microsoft Word is developed by Microsoft, and it is one of the most widely used word-processing tools in the world.
Benefits of Using Shortcut Keys
- Save time ⏱️
- Increase productivity 🚀
- Professional workflow 💼
- Less mouse dependency 🖱️
Why You Must Learn Microsoft Word Shortcut Keys in 2026
In 2026, efficiency matters more than ever. Companies, freelancers, and content creators expect faster work with fewer errors. Learning Microsoft Word Keyboard Shortcut Keys You Must Know in 2026 helps you:
- Complete documents faster
- Improve typing and editing speed
- Look more professional
- Work efficiently on laptops and desktops
Beginner Level Microsoft Word Keyboard Shortcut Keys
File Management Shortcut Keys
| Shortcut Key | Function |
| Ctrl + N | Create a new document |
| Ctrl + O | Open an existing document |
| Ctrl + S | Save the document |
| Ctrl + P | Print the document |
| Ctrl + W | Close the document |
| Ctrl + F12 | Open dialog |
| F12 | Save As |
| Ctrl + Q | Exit Word |
Basic Editing Shortcut Keys
| Shortcut Key | Function |
| Ctrl + A | Select all content |
| Ctrl + C | Copy |
| Ctrl + V | Paste |
| Ctrl + X | Cut |
| Ctrl + Z | Undo |
| Ctrl + Y | Redo |
| Ctrl + Backspace | Delete previous word |
| Delete | Delete next character |
Text Formatting Shortcut Keys (Very Important)
Font Formatting Shortcut Keys
| Shortcut Key | Function |
| Ctrl + B | Bold text |
| Ctrl + I | Italic text |
| Ctrl + U | Underline text |
| Ctrl + Shift + > | Increase font size |
| Ctrl + Shift + < | Decrease font size |
| Ctrl + D | Open font dialog box |
| Ctrl + Space | Remove formatting |
Paragraph Formatting Shortcut Keys
| Shortcut Key | Function |
| Ctrl + L | Align left |
| Ctrl + E | Center text |
| Ctrl + R | Align right |
| Ctrl + J | Justify text |
| Ctrl + M | Increase indent |
| Ctrl + Shift + M | Decrease indent |
| Ctrl + 1 | Single line spacing |
| Ctrl + 2 | Double line spacing |
| Ctrl + 5 | 1.5 line spacing |
Navigation Shortcut Keys in Microsoft Word
Cursor & Page Navigation
| Shortcut Key | Function |
| Ctrl + Home | Go to beginning of document |
| Ctrl + End | Go to end of document |
| Ctrl + Left Arrow | Move one word left |
| Ctrl + Right Arrow | Move one word right |
| Page Up | Move one page up |
| Page Down | Move one page down |
Advanced Microsoft Word Keyboard Shortcut Keys
Advanced Editing Shortcut Keys
Styles & Headings Shortcut Keys
| Shortcut Key | Function |
| Ctrl + Alt + 1 | Apply Heading 1 |
| Ctrl + Alt + 2 | Apply Heading 2 |
| Ctrl + Alt + 3 | Apply Heading 3 |
| Ctrl + Shift + N | Normal style |
Table Shortcut Keys in Microsoft Word
Table Navigation & Editing
| Shortcut Key | Function |
| Tab | Move to next cell |
| Shift + Tab | Move to previous cell |
| Ctrl + Tab | Insert tab in cell |
| Alt + Shift + Up Arrow | Move row up |
| Alt + Shift + Down Arrow | Move row down |
Microsoft Word Shortcut Keys for Proofing & Review
Proofing Shortcut Keys
| Shortcut Key | Function |
| F7 | Spell and grammar check |
| Shift + F7 | Thesaurus |
| Ctrl + Alt + M | New comment |
| Ctrl + Shift + E | Track changes |
| Ctrl + Alt + F | Insert footnote |
| Ctrl + Alt + D | Insert endnote |
Insert Shortcut Keys
| Shortcut | Action |
| Ctrl + Enter | Page break |
| Ctrl + K | Insert hyperlink |
| Alt + Shift + D | Insert date |
| Alt + Shift + T | Insert time |
Function Key (F1–F12) Shortcut Keys
| Key | Function |
| F1 | Help |
| F2 | Move text |
| F4 | Repeat last action |
| F5 | Go To |
| F6 | Switch pane |
| F7 | Spell check |
| F8 | Extend selection |
| F9 | Refresh fields |
| F12 | Save As |
- 👉 Learn Microsoft Word Beginner to Advanced
- 👉 Windows 11 Shortcut Keys
- 👉 How to Use Microsoft Word Like a Pro
📌Watch Video Tutorials on Microsoft Word:
FAQ – Microsoft Word Keyboard Shortcut Keys
What are the most important Microsoft Word shortcut keys in 2026?
The most important shortcut keys include Ctrl + S, Ctrl + C, Ctrl + V, Ctrl + Z, Ctrl + B, Ctrl + I, and Ctrl + Alt + 1 for headings.
Are Microsoft Word shortcut keys same in all versions?
Most shortcut keys are the same, but some advanced shortcuts may vary slightly depending on the Word version.
Do shortcut keys improve productivity?
Yes, using Microsoft Word keyboard shortcut keys significantly improves speed and efficiency.
Conclusion
Learning Microsoft Word Keyboard Shortcut Keys You Must Know in 2026 is one of the best skills you can develop to save time and work professionally. Whether you are a beginner or an advanced user, these shortcut keys will help you master Microsoft Word efficiently.